Hiring your first employee in Poland

Taking on your first employee is a milestone — and it switches on a set of obligations that need to be ready before day one, not after.

Before the start date

• A written employment contract (umowa o pracę) — or a civil contract (zlecenie / dzieło) if that genuinely fits the work — stating role, pay, hours and term.
• ZUS registration of the employee, filed within 7 days of the start date.
• Up-to-date occupational health & safety (BHP) training and, where required, a medical clearance.

Every month after

• Run payroll: calculate gross-to-net, withhold the PIT advance, and compute employee and employer ZUS.
• Pay net salary on time and remit contributions and tax by their deadlines.
• Keep payroll records and the personnel file in order.

Getting it right

The cost of an employee is more than the salary — employer ZUS adds roughly 20% on top — and the paperwork is unforgiving about dates. We set up payroll, register your people and run it monthly so hiring feels like a decision, not a burden. Ask us before your first hire starts.