Accounting office in Warsaw

The law does not require you to hire an accounting office, but it does require the books to be kept correctly and every filing to be made on time — and for a limited company those books must follow the Accounting Act in full. In practice most foreign-owned companies outsource, because the deadlines are monthly, the forms are in Polish, and the liability sits with the board rather than with whoever made the mistake.

Full accounting (pełna księgowość) is the double-entry system required of limited companies: it produces a balance sheet, a profit-and-loss account and an annual financial statement. The simplified forms — the revenue-and-expense ledger (KPiR) or lump-sum taxation (ryczałt) — are open to sole traders below certain thresholds and record far less. The choice is not only about cost: full books give you management information a simplified ledger cannot.

The general rule is a turnover threshold measured across the tax year, but a long list of activities must register from the first invoice regardless of turnover, and trading within the EU brings a separate registration (VAT-UE). Registering voluntarily before you are obliged to is often the better move when your customers are VAT-registered businesses. We check which case applies to you before the first invoice, not after.

There is no list price, because the work is not the same for two companies. The fee follows document volume, whether you are VAT-registered, how many people you employ, and whether you need full books or a simplified ledger. Send us the last two months of documents and we will come back with a written quote that itemises what is included.

Yes — a large share of our clients never come to the office. Documents go through the Saldeo portal or by email, reports and filings are available to you online at any time, and questions are answered by phone or WhatsApp in your language. What still needs care is the registered address, because official correspondence goes there and deadlines run from delivery, not from when you read it.

It is routine, and it does not have to wait for the year end. Your new office needs an authorisation to act before the tax office, the previous office hands over the records and registers, and the tax office is notified of the change. We request the file, tell you what is missing from it, and carry the current month forward while the older periods are being reconciled.

Yes. Our Warsaw office works in seven languages — English, Polish, Turkish, Russian, Ukrainian, Arabic and Romanian — and you keep the same advisor, who answers in your language. The books, tax returns and ZUS filings themselves are kept in Polish, as the law requires, so what reaches the authorities is always in the form they accept.

The office is at Al. Jerozolimskie 133/2 in Warsaw. Most clients start with a free consultation — in person, by phone or on WhatsApp — and then send the last two months of documents so we can give a written quote. Once you accept it, we take over the authorisation, the records and the current month.