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We set up your haulage company in Poland and prepare everything the GITD licence file needs: a real operating base, a certified transport manager arranged through our partners, the financial-standing evidence and the application itself. By law GITD decides within a month of a complete application. One advisor, in your language.
Meyis is an independent advisor, not a government office: your company files the application and pays the official fees directly — 1 000 zł for the operator authorisation, 4 000 zł or 8 000 zł for a Community licence of up to 5 or 10 years, and 440 zł or 880 zł for each vehicle’s certified copy. Five trucks on a 10-year licence come to 13 400 zł in official fees. What we add is the part that decides whether the file passes: the company with a physical office where its documents are kept, an operating base that is not a virtual office, a transport manager who genuinely manages, and financial-standing evidence for the whole fleet.
What’s included
Most of our transport clients already run a haulage company elsewhere in the EU and want a Polish one with real substance. We form the sp. z o.o., register it for VAT and VAT-EU, and arrange a physical office where the company’s documents are actually kept. The EU establishment rules look for real premises and real management, not a letterbox.
The licence requires an operating base: a real place at your company’s disposal where vehicles can be parked, loaded or maintained — not an office in a flat. A virtual office does not satisfy it, and it is the most common reason applications stall. We arrange a base through partner yards, with the lease made out to your company.
Every haulier needs a transport manager with a certificate of professional competence who genuinely runs the transport operations. The exam in Poland is taken in Polish, so for most foreign founders we arrange a certified external manager through our partners, under a contract with your company. EU rules cap an external manager at four companies and 50 vehicles in total.
EUR 9,000 for the first truck and EUR 5,000 for each additional one; EUR 1,800 and EUR 900 for 2.5–3.5 t vans in international work. It can be evidenced by the annual accounts, a bank guarantee, insurance or a bank’s credit assessment, and it is checked against the whole fleet, including vehicles you add later. Every vehicle you use counts, leased ones included. We prepare the evidence with you.
For international work your company applies to GITD for the operator authorisation and the Community licence in one application, with a certified copy for each vehicle; a company that works only inside Poland applies to the starosta for the authorisation alone. We prepare the full file — base, manager, financial standing, good-repute statements — so it is complete on the day it is filed; GITD must decide within a month, or two in complex cases. Vans of 2.5–3.5 t in international transport have needed the licence since May 2022 and a smart tachograph since July 2026.
Drivers from outside the EU need a work or single permit and a driver attestation (świadectwo kierowcy) that your company applies for — and the order of the documents matters. Once you are licensed we run haulier payroll under the virtual-diet rules, VAT-REF reclaims, vehicle tax and e-TOLL, and keep the records a GITD inspection asks for.
You run a transport company in Germany, Belgium or the Netherlands and want a Polish one. The licence follows substance: a real office, a real base, drivers based there and a transport manager who genuinely manages. We build the Polish company to pass that test, not just the registration.
You are building the company and the licence at the same time, often from Turkey, Ukraine or Romania. The decisions interact — the base, the manager and the capital set the timeline — and sequencing them correctly is most of the work. We plan the order with you from the first call.
Vans up to 3.5 t carrying goods only inside Poland need no transport licence. The moment a 2.5–3.5 t van crosses a border, it needs the operator authorisation, the Community licence, financial standing of EUR 1,800 for the first van and EUR 900 for each additional one, and, since July 2026, a smart tachograph.
Organising carriage for others needs its own licence: the licence for intermediation in the carriage of goods, issued by the starosta, with a certificate holder among the people running the business and EUR 50,000 of financial standing. We check which licence your activity actually needs and prepare the application.
Four steps. GITD decides within a month of a complete application; how long the preparation takes depends on the base, the manager and the capital.
Book an appointmentIn person, by phone or on WhatsApp, in your language. Fleet size, vehicle types, national or international work, and whether you already run a company elsewhere in the EU.
We form the company — also as a Polish subsidiary of your existing one — arrange the physical office and the operating base, and line up a certified transport manager through our partners.
We assemble the evidence and the complete application. Your company files it with GITD, which must decide within a month.
A certified copy for every vehicle, driver attestations and work permits, and accounting from the first month.
For domestic haulage with vehicles over 3.5 t: the operator authorisation (zezwolenie na wykonywanie zawodu przewoźnika drogowego), issued by the starosta for your company’s seat (in Warsaw, the City Office), with a certified copy (wypis) for each vehicle. For international work, the Community licence (licencja wspólnotowa) on top of it, issued by GITD, with a certified copy carried in each vehicle; a company without the authorisation gets both from GITD in one application. Vans of 2.5–3.5 t need both as soon as they cross a border; vans up to 3.5 t carrying goods only inside Poland need no licence.
Four, and they apply together: professional competence, evidenced by a certificate holder genuinely managing transport; financial standing, evidenced against the fleet size; good repute, which looks at the record of the company and its managers; and — since the Mobility Package — a real operating base in the member state of establishment. Failing any one of them is enough to stop the application.
For international work, GITD must by law decide within a month of a complete application, and within two in more complex cases; a domestic-only authorisation is decided by the starosta, which in Warsaw can take up to three months. What takes longer is the preparation — the operating base, the transport manager and the financial-standing evidence — and that depends on your starting point, so we map it in the first consultation.
For international work, the operator authorisation costs 1 000 zł and the Community licence 4 000 zł for up to 5 years or 8 000 zł for 5 to 10 years; each vehicle needs a certified copy at 440 zł or 880 zł, depending on the licence term. Five trucks on a 10-year licence therefore come to 13 400 zł in official fees, paid by your company directly to GITD. A company working only inside Poland pays the starosta 1 000 zł plus 110 zł per vehicle.
No, and this is the most common and most expensive misunderstanding we see. A registered address and an operating base (baza eksploatacyjna) are different things answering different rules: a registered address is where correspondence is delivered, while an operating base has to be a real place where vehicles can be parked and the documentation kept. A virtual office satisfies the first and not the second.
Yes — we arrange a certified external transport manager through our partners, under a contract with your company. The role has to be real: the manager genuinely runs your transport operations, and EU rules cap an external manager at four companies and 50 vehicles in total. If you or a colleague already hold a certificate of professional competence from any EU country, that works too.
Under the EU rules the amount is set per vehicle: EUR 9,000 for the first vehicle and EUR 5,000 for each additional one for vehicles over 3.5 tonnes. For vans between 2.5 and 3.5 tonnes brought into scope by the Mobility Package, the figures are lower — EUR 1,800 for the first and EUR 900 for each additional. The amounts are converted into złoty at an exchange rate published for the year, so the PLN figure moves annually.
Not the carrier’s licence, but a licence of its own: the licence for intermediation in the carriage of goods (licencja na pośrednictwo przy przewozie rzeczy), issued by the starosta. It requires good repute, a certificate holder among the people managing the business and EUR 50,000 of financial standing. What decides which licence you need is how you contract — contracting as a carrier makes you liable as one, even without a vehicle.
The new vehicle needs its own certified copy of the licence, the financial-standing evidence has to cover the larger fleet, and the vehicle has to be reflected in the records the inspectorate expects to see. It is not a fresh application, but it is not automatic either — an unrecorded vehicle in operation is a straightforward finding at a roadside check.
KREPTD is the national electronic register of road transport undertakings. It records serious infringements against the operator, and accumulated infringements can lead to a good-repute assessment that puts the licence at risk. Because the register is national, a problem recorded on one route follows the whole company — which is why periodic self-checks are worth more than a good day at the roadside.
Day-to-day bookkeeping, statutory reporting and payroll kept accurate and on time — fully compliant with Polish law.
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