HR & Employment

It follows from how the work is actually done, not from what is cheapest. If the person works at set hours, under your direction and at a place you designate, that is an employment relationship and an umowa o pracę is the correct form regardless of what the paper says. A mandate contract fits genuinely independent, ongoing services; a task contract fits a defined result. Using the wrong form is the single most common finding in a ZUS inspection.

More than the gross salary. On top of the gross figure the employer pays pension, disability and accident insurance contributions plus labour-fund payments, which add a substantial percentage to the total. The employee's net pay is what remains after their own contributions and income tax are deducted from the gross. Tell us the gross you have in mind and we will show you both ends of that calculation before you make an offer.

Twenty days a year for employees with less than ten years of counted service and twenty-six days above that. What catches foreign employers out is that education counts toward the ten years — a university degree adds eight years to the calculation — so a first-job graduate can already be entitled to the higher figure. Leave is also granted proportionally in the first year of work.

Ten years from the end of the calendar year in which the employment relationship ended, for relationships beginning on or after 1 January 2019. For employment that started before that date the obligation can run to fifty years, depending on whether the relevant reporting was filed. The file also has to follow a prescribed structure — retention is only half of the requirement.

Yes, on the employer side. You must keep a copy of the document evidencing the person's right to work in Poland for the whole period of employment and be able to produce it during a check, and terms should be communicated in a language the employee actually understands. Beyond that, payroll, ZUS, working time and personnel-file duties are the same as for any other employee.

The same core duties as a large one, from the first employee: initial safety training before work begins, periodic training thereafter, an occupational risk assessment for each role, and preliminary medical examinations. Small size reduces some organisational requirements but not these. In practice an inspection reviews the documentation rather than the workplace itself, so the records are the obligation.