What does an Erasmus+ acceptance letter contain?
It is the host organisation’s signed confirmation that it accepts one named participant. Ours gives the dates, the traineeship area and tasks, the mentor, the working hours and our office address. It is not the Learning Agreement, which all three parties sign, but it goes with it to the sending organisation and, where a visa is needed, to the consulate.
What our letter states
One letter per participant, signed by MEYİS. It names the participant and the sending organisation, gives the start and end dates, the traineeship area and its main tasks, the mentor, the working hours and the place: our office in central Warsaw.
Before your National Agency application we sign a letter of intent for the whole project; the acceptance letters follow once you have selected the participants.
Acceptance letter or Learning Agreement?
The acceptance letter is the host’s word alone. The Learning Agreement for Traineeships is the programme that the trainee, the sending institution and the host agree and sign before the start, with the tasks, the learning outcomes and each party’s commitments.
Both are needed: we sign the host’s parts of the Learning Agreement in good time, and the acceptance letter goes wherever only the host’s confirmation is asked for.
For a visa
Participants who need a Polish visa must show documents confirming the purpose of their stay, and proof of accommodation. We provide the acceptance letter and the Learning Agreement; MEYİS does not provide accommodation, but we advise on districts and options.
Plan the visa when you plan the dates: contact us at least 8 weeks before the start, or 12 weeks when participants need a visa.
What we are asked about this
01 Who issues the Erasmus+ acceptance letter?
The host organisation, signed, for each participant. At MEYİS it comes once the sending organisation has selected the participants.
02 Is the acceptance letter the same as the Learning Agreement?
No. The letter is the host’s confirmation; the Learning Agreement is the programme that the trainee, the sending institution and the host all sign before the start.
03 Is the acceptance letter enough for a visa?
No. The consulate asks for documents confirming the purpose of the stay, which the letter and the Learning Agreement provide, and also for proof of accommodation and health insurance.
04 How early should we ask for it?
For a funded project, at least 8 weeks before the start, or 12 weeks when participants need a visa. For a new application, ask us for the letter of intent before you apply.
Other traineeships and participants
By area
- 01 Accounting and finance Invoices, bank reconciliation, VAT and the monthly close, in a Warsaw accounting office.
- 02 HR and payroll Personnel files, contracts, payroll reporting and the papers foreign employees need.
- 03 Office and administration Reception, correspondence, archives and appointments, with a rotation into corporate office services.
- 04 Client relations and sales support Enquiries in seven languages, the CRM, first calls and onboarding new clients.
- 05 Digital marketing and content Content in seven languages, social media, SEO and ad reports. A digital skills traineeship.
- 06 Translation and multilingual communication Turkish, English and Polish: localisation, glossaries and language support in meetings.
- 09 Software, web and digital agency Web projects, testing, ad operations and content at Orlena Digital. A digital skills traineeship. Orlena Digital
- 10 International trade and sourcing Suppliers, Incoterms, shipping and customs documents, at Global Trade Group. Global Trade Group
- 11 E-commerce operations Listings, orders, stock and customer messages for online shops, at ZOI Matcha and PataPura. ZOI Matcha · PataPura
- 08 Insurance and leasing Placements at Nalan Trade, our group company at the same address, are described on its own site. On nalan.pl
By participant
- VET learners Short-term mobility of 10 to 89 days and ErasmusPro of 90 to 365 days, with a mentor for every learner.
- University students Traineeships of 2 to 12 months, or 5 to 30 days in a blended mobility, with an acceptance letter.
- Recent graduates A traineeship within a year of graduating, if your school or university selects you before you finish.
- Job shadowing for teachers 2 to 60 days beside our accountants, HR team and office team, for teachers and trainers.
By sending country
- Participants from Romania ANPCDEFP funding, the travel band from Bucharest or Cluj, the student grant for Poland and no visa, for schools and universities in Romania.
- Participants from Bulgaria HRDC funding, the travel band from Sofia, Plovdiv or Varna, the student grant for Poland and no visa, for schools and universities in Bulgaria.
- Participants from Greece IKY funding, the travel band from Athens or Thessaloniki, the lower student grant range for Poland and no visa, for schools and universities in Greece.
- Participants from Italy INAPP or INDIRE funding, the travel band from Rome, Milan or Naples, the student grant for Poland and no visa, for schools and universities in Italy.
- Participants from Spain SEPIE funding, the travel bands from Madrid and Barcelona, the student grant for Poland and no visa, for schools and universities in Spain.
- Participants from Portugal Funding from the Portuguese National Agency, travel bands from Lisbon, Porto, Madeira and the Azores, the student grant for Poland and no visa.
- Participants from Hungary Tempus Public Foundation funding, the travel band from Budapest, the student grant for Poland and no visa, for schools and universities in Hungary.
- Participants from North Macedonia NAEEPM funding, the travel band from Skopje, the student grant for Poland and the visa question, for schools and universities in North Macedonia.
- Participants from Serbia Foundation Tempus funding, the travel band from Belgrade, the student grant for Poland and the visa rules, for schools and universities in Serbia.
Questions answered
- Erasmus+ grant for Poland What students, VET learners and staff get for a traineeship in Poland: monthly and daily rates, top-ups and travel support.
- How long a traineeship lasts The shortest and longest traineeship for students, recent graduates, VET learners and staff, and what counts towards it.
- The Learning Agreement for Traineeships Who fills in which table, what the host commits to, when it is signed, and what happens after the traineeship.
- Insurance for trainees The minimum cover in the Learning Agreement, what the European Health Insurance Card does and does not cover, and visa insurance.
- Digital skills traineeships The Commission’s definition, what does not count, how it is marked in the Learning Agreement, and which of our tracks qualify.
Tell us your plan and we will get back to you
Share the planned period, the number of participants and the tracks you are interested in. We will reply as soon as possible, in English or Turkish.
- An online preliminary call
- A signed letter of intent and the organisation dossier
- Ready-to-use texts for the Learning Agreement
Erasmus+ is a European Union programme. MEYİS is an independent organisation; this page was not prepared or endorsed by the European Commission or any National Agency. Traineeship terms are fixed for each participant in the Learning Agreement signed by the sending organisation, the participant and MEYİS.