All Erasmus+ traineeships Erasmus+ · Track 02
Erasmus+ internship in HR and payroll in Warsaw
Our HR and payroll team looks after the staff of client companies, many of them foreign workers. Trainees keep personnel files in order, help prepare contracts and see how payroll and social-security reporting work in Poland, with the HR and payroll manager as their mentor.
- Field of study (ISCED-F 2013)
- 0413 Management and administration
- Suits
- VET learners in office management or accounting; students of human resources management, labour economics and industrial relations, and business administration
- English
- A2+ · recommended minimum; Turkish also spoken
- Length
- 10 days to 12 months, depending on the Erasmus+ activity
- Mentor
- HR and payroll manager
- Where
- MEYİS office, Warsaw
What the trainee does
- 01 Organise and digitally archive personnel files.
- 02 Help prepare employment contracts, annexes and notification templates.
- 03 Follow how payroll is calculated and reported to the social-security office (ZUS).
- 04 Prepare work permit and residence card files for foreign employees.
- 05 Support A1 certificates and the papers of employees who work across borders.
- 06 Write job adverts, pre-screen CVs and keep in touch with candidates.
Learning outcomes
Ready for Table A of your Learning Agreement
Knowledge, skills and competences, worded the way the Learning Agreement asks for them. We adjust them to your curriculum before anyone signs.
- Knowledge
- The basics of Polish employment law and social security, and how foreign nationals are employed in the EU.
- Skills
- Keeping HR records, preparing official forms and application files, and tracking deadlines.
- Competences
- Respect for personal data under the GDPR, discretion, empathy and professional communication.
Tools the trainee uses
- HR and payroll software
- Public e-service portals (observed)
- Office software
Sample project
A step-by-step checklist for a foreign employee’s application file.
Questions
What we are asked about this
01 Will the trainee run the payroll?
No. Payroll is calculated and filed by our payroll specialists. Trainees follow the process, prepare documents and check data under supervision.
02 Is it useful for students who will work outside Poland?
Yes. Employment law differs between countries, but the work is the same everywhere: personnel files, contracts, reporting deadlines and the documents a foreign employee needs. Trainees see how one EU country organises it.
03 Does the trainee see sensitive personal data?
Only what the task needs, under the mentor’s supervision, and only after GDPR training and a signed confidentiality undertaking.
More Erasmus+ pages
Other traineeships and participants
By area
- 01 Accounting and finance Invoices, bank reconciliation, VAT and the monthly close, in a Warsaw accounting office.
- 03 Office and administration Reception, correspondence, archives and appointments, with a rotation into corporate office services.
- 04 Client relations and sales support Enquiries in seven languages, the CRM, first calls and onboarding new clients.
- 05 Digital marketing and content Content in seven languages, social media, SEO and ad reports. A digital skills traineeship.
- 06 Translation and multilingual communication Turkish, English and Polish: localisation, glossaries and language support in meetings.
- 09 Software, web and digital agency Web projects, testing, ad operations and content at Orlena Digital. A digital skills traineeship. Orlena Digital
- 10 International trade and sourcing Suppliers, Incoterms, shipping and customs documents, at Global Trade Group. Global Trade Group
- 11 E-commerce operations Listings, orders, stock and customer messages for online shops, at ZOI Matcha and PataPura. ZOI Matcha · PataPura
- 08 Insurance and leasing Placements at Nalan Trade, our group company at the same address, are described on its own site. On nalan.pl
By participant
- VET learners Short-term mobility of 10 to 89 days and ErasmusPro of 90 to 365 days, with a mentor for every learner.
- University students Traineeships of 2 to 12 months, or 5 to 30 days in a blended mobility, with an acceptance letter.
- Recent graduates A traineeship within a year of graduating, if your school or university selects you before you finish.
- Job shadowing for teachers 2 to 60 days beside our accountants, HR team and office team, for teachers and trainers.
By sending country
- Participants from Romania ANPCDEFP funding, the travel band from Bucharest or Cluj, the student grant for Poland and no visa, for schools and universities in Romania.
- Participants from Bulgaria HRDC funding, the travel band from Sofia, Plovdiv or Varna, the student grant for Poland and no visa, for schools and universities in Bulgaria.
- Participants from Greece IKY funding, the travel band from Athens or Thessaloniki, the lower student grant range for Poland and no visa, for schools and universities in Greece.
- Participants from Italy INAPP or INDIRE funding, the travel band from Rome, Milan or Naples, the student grant for Poland and no visa, for schools and universities in Italy.
- Participants from Spain SEPIE funding, the travel bands from Madrid and Barcelona, the student grant for Poland and no visa, for schools and universities in Spain.
- Participants from Portugal Funding from the Portuguese National Agency, travel bands from Lisbon, Porto, Madeira and the Azores, the student grant for Poland and no visa.
- Participants from Hungary Tempus Public Foundation funding, the travel band from Budapest, the student grant for Poland and no visa, for schools and universities in Hungary.
- Participants from North Macedonia NAEEPM funding, the travel band from Skopje, the student grant for Poland and the visa question, for schools and universities in North Macedonia.
- Participants from Serbia Foundation Tempus funding, the travel band from Belgrade, the student grant for Poland and the visa rules, for schools and universities in Serbia.
Questions answered
- Erasmus+ grant for Poland What students, VET learners and staff get for a traineeship in Poland: monthly and daily rates, top-ups and travel support.
- How long a traineeship lasts The shortest and longest traineeship for students, recent graduates, VET learners and staff, and what counts towards it.
- The Learning Agreement for Traineeships Who fills in which table, what the host commits to, when it is signed, and what happens after the traineeship.
- The acceptance letter What the host’s letter confirms, how it differs from the Learning Agreement, and what a visa application needs besides it.
- Insurance for trainees The minimum cover in the Learning Agreement, what the European Health Insurance Card does and does not cover, and visa insurance.
- Digital skills traineeships The Commission’s definition, what does not count, how it is marked in the Learning Agreement, and which of our tracks qualify.
Partnership request
Tell us your plan and we will get back to you
Share the planned period, the number of participants and the tracks you are interested in. We will reply as soon as possible, in English or Turkish.
- An online preliminary call
- A signed letter of intent and the organisation dossier
- Ready-to-use texts for the Learning Agreement
Erasmus+ is a European Union programme. MEYİS is an independent organisation; this page was not prepared or endorsed by the European Commission or any National Agency. Traineeship terms are fixed for each participant in the Learning Agreement signed by the sending organisation, the participant and MEYİS.