Erasmus+ internship in office management in Warsaw
Our office team runs reception, mail, archives and client appointments for an office that serves clients in seven languages. Trainees take part in all of it, and on a longer stay can rotate into corporate office services at Henry Luxury Estates, our group company at the same address.
- Field of study (ISCED-F 2013)
- 0415 Secretarial and office work
- Suits
- VET learners in office management and executive assistance; students of office management and business administration
- English
- A2+ · recommended minimum; Turkish also spoken
- Length
- 10 days to 12 months, depending on the Erasmus+ activity
- Mentor
- Operations and administration coordinator
- Where
- MEYİS office, Warsaw
What the trainee does
- 01 Work at reception: welcome visitors and route calls in English and Turkish.
- 02 Log incoming and outgoing mail, and keep the digital and paper archives in order.
- 03 Organise appointments, meetings and client consultations.
- 04 Help prepare files for company formation, licences and translations.
- 05 Write down office processes as checklists, templates and workflows.
- 06 Draft business emails and formal letters.
MEYİS Academy
Henry Luxury Estates
A longer traineeship can include a rotation into corporate office services at Henry Luxury Estates: virtual office and registered-address services, corporate mail and document handling, meeting-room bookings and client communication. Places depend on capacity in each period and are confirmed when you apply.
Ready for Table A of your Learning Agreement
Knowledge, skills and competences, worded the way the Learning Agreement asks for them. We adjust them to your curriculum before anyone signs.
- Knowledge
- How a corporate office runs, and how company formation and official applications are organised in Poland.
- Skills
- Managing documents and archives, managing time and priorities, formal correspondence and office software.
- Competences
- Client focus, orderliness, initiative and communication in a multicultural setting.
Tools the trainee uses
- Office software
- Digital archive
- Calendar and booking systems
Sample project
An office handbook: the document flow, the archive structure and appointment templates.
What we are asked about this
01 Is this traineeship only reception work?
No. Reception is one part. Trainees also handle mail and archives, prepare files for company formation and licences, and write down office procedures. The mentor plans the mix with each trainee.
02 What is the rotation at Henry Luxury Estates?
Henry Luxury Estates, our group company at the same address, provides virtual offices and registered addresses. Trainees on longer stays can spend part of the traineeship on its corporate mail, documents and meeting-room bookings.
03 Is A2 English enough?
Yes. A2 is the recommended minimum for this area, and Turkish-speaking learners can get their guidance in Turkish.
Other traineeships and participants
By area
- 01 Accounting and finance Invoices, bank reconciliation, VAT and the monthly close, in a Warsaw accounting office.
- 02 HR and payroll Personnel files, contracts, payroll reporting and the papers foreign employees need.
- 04 Client relations and sales support Enquiries in seven languages, the CRM, first calls and onboarding new clients.
- 05 Digital marketing and content Content in seven languages, social media, SEO and ad reports. A digital skills traineeship.
- 06 Translation and multilingual communication Turkish, English and Polish: localisation, glossaries and language support in meetings.
- 09 Software, web and digital agency Web projects, testing, ad operations and content at Orlena Digital. A digital skills traineeship. Orlena Digital
- 10 International trade and sourcing Suppliers, Incoterms, shipping and customs documents, at Global Trade Group. Global Trade Group
- 11 E-commerce operations Listings, orders, stock and customer messages for online shops, at ZOI Matcha and PataPura. ZOI Matcha · PataPura
- 08 Insurance and leasing Placements at Nalan Trade, our group company at the same address, are described on its own site. On nalan.pl
By participant
- VET learners Short-term mobility of 10 to 89 days and ErasmusPro of 90 to 365 days, with a mentor for every learner.
- University students Traineeships of 2 to 12 months, or 5 to 30 days in a blended mobility, with an acceptance letter.
- Recent graduates A traineeship within a year of graduating, if your school or university selects you before you finish.
- Job shadowing for teachers 2 to 60 days beside our accountants, HR team and office team, for teachers and trainers.
By sending country
- Participants from Romania ANPCDEFP funding, the travel band from Bucharest or Cluj, the student grant for Poland and no visa, for schools and universities in Romania.
- Participants from Bulgaria HRDC funding, the travel band from Sofia, Plovdiv or Varna, the student grant for Poland and no visa, for schools and universities in Bulgaria.
- Participants from Greece IKY funding, the travel band from Athens or Thessaloniki, the lower student grant range for Poland and no visa, for schools and universities in Greece.
- Participants from Italy INAPP or INDIRE funding, the travel band from Rome, Milan or Naples, the student grant for Poland and no visa, for schools and universities in Italy.
- Participants from Spain SEPIE funding, the travel bands from Madrid and Barcelona, the student grant for Poland and no visa, for schools and universities in Spain.
- Participants from Portugal Funding from the Portuguese National Agency, travel bands from Lisbon, Porto, Madeira and the Azores, the student grant for Poland and no visa.
- Participants from Hungary Tempus Public Foundation funding, the travel band from Budapest, the student grant for Poland and no visa, for schools and universities in Hungary.
- Participants from North Macedonia NAEEPM funding, the travel band from Skopje, the student grant for Poland and the visa question, for schools and universities in North Macedonia.
- Participants from Serbia Foundation Tempus funding, the travel band from Belgrade, the student grant for Poland and the visa rules, for schools and universities in Serbia.
Questions answered
- Erasmus+ grant for Poland What students, VET learners and staff get for a traineeship in Poland: monthly and daily rates, top-ups and travel support.
- How long a traineeship lasts The shortest and longest traineeship for students, recent graduates, VET learners and staff, and what counts towards it.
- The Learning Agreement for Traineeships Who fills in which table, what the host commits to, when it is signed, and what happens after the traineeship.
- The acceptance letter What the host’s letter confirms, how it differs from the Learning Agreement, and what a visa application needs besides it.
- Insurance for trainees The minimum cover in the Learning Agreement, what the European Health Insurance Card does and does not cover, and visa insurance.
- Digital skills traineeships The Commission’s definition, what does not count, how it is marked in the Learning Agreement, and which of our tracks qualify.
Tell us your plan and we will get back to you
Share the planned period, the number of participants and the tracks you are interested in. We will reply as soon as possible, in English or Turkish.
- An online preliminary call
- A signed letter of intent and the organisation dossier
- Ready-to-use texts for the Learning Agreement
Erasmus+ is a European Union programme. MEYİS is an independent organisation; this page was not prepared or endorsed by the European Commission or any National Agency. Traineeship terms are fixed for each participant in the Learning Agreement signed by the sending organisation, the participant and MEYİS.